Office Assistance IV - Legal - District Attorney's Office
Port Washington, WI
Full Time
District Attorney
Entry Level
Full-time, non-exempt
Starting Pay Range: $23.92 - $25.26
Job Summary
The Office Assistant IV provides discovery reports and electronic media to appropriate parties according to office policy and Wisconsin Statutes. Accepts new request for charges via eReferral and assigns case to appropriate prosecuting attorney as to office policy. Create Box discovery files for each case. May be asked to redact medical records. Tracks cases to send prepayment letters invoice) to defense attorneys as to availability and cost of discovery materials when procedural time is appropriate. May trouble shoots problems with media and resolves them as needed. Expedites and accepts or manually enters new custody referrals on a daily basis and assigns to prosecuting attorney according to office policy.
Answers phones for the office. Provides information services to visitors, defendants, defense attorneys, probation agents and police agencies. Provides report information for Probation agents for Presentence Investigations.
Drafts and prepares letters, receipts fee payments, disperses interoffice mail and court documents, files open cases and records organization. Processes evidence release forms to law enforcement and maintains selected office equipment. Orders forms as necessary.
Closes out files and interprets and processes no issue letters and ordinance violations and determines if a letter needs to be generated and sent to the Clerk of Courts office to release bail money.
Essential Functions and Responsibilities
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully with or without reasonable accommodations to be qualified for the position. Other duties may be required and assigned.
45% Distributes Discovery & Receipt of Payments:
Provides reports and electronic media to appropriate parties according to office policy and Wisconsin Statues. Processes credit card, money order and cash payment for discovery materials, Deferred Prosecution Agreement, Diversion and Restitution payments.
30% New Referrals:
Accepts and processes requests for charges eReferred by law enforcement. Creates Box files for each accepted case.
10% Reception:
Engages with and professionally encounters all manner of contacts in an extremely high volume position. Provides information to general public, Attorney’s, Law enforcement agencies. Frequently encounters people displaying the very worst of human behaviors.
5% Close Case/Decline to Prosecute Letters:
Closes case. Interprets and processes a letter of no issue of criminal charges, sends letter to Clerk of Courts office for return of bail money.
5% Schedule Pretrial conferences:
Checks availability of District Attorney’s and schedules on appropriate date and time.
3% Dept. of Corrections/Probation
Provides records via email to Probation Dept.
2% Office Support:
Maintains copier, orders certain forms and requests office supplies, drafts letters/memos, maintains open files, processes evidence release forms by forwarding to appropriate parties.
Supervision Exercised
None.
Minimum Education Qualifications
Education and/or Experience Requirements:
Licenses, Certifications, and Other Requirements:
None.
Minimum Knowledge, Skills, and Abilities Qualifications
In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities are essential.
In evaluating candidates for this position, ORGANIZATION NAME may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
Physical Requirements
Work Environment
Work is performed in an office environment. May have to deal with irritated, agitated, hostile, or violent individuals.
Any clerical error could lead to a delay in case proceedings, a case being dismissed, or a violation of victim rights. We are responsible for multitasking and covering other support staff in their absence
EOE / ADA Statement
Ozaukee County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Ozaukee County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.
Starting Pay Range: $23.92 - $25.26
Job Summary
The Office Assistant IV provides discovery reports and electronic media to appropriate parties according to office policy and Wisconsin Statutes. Accepts new request for charges via eReferral and assigns case to appropriate prosecuting attorney as to office policy. Create Box discovery files for each case. May be asked to redact medical records. Tracks cases to send prepayment letters invoice) to defense attorneys as to availability and cost of discovery materials when procedural time is appropriate. May trouble shoots problems with media and resolves them as needed. Expedites and accepts or manually enters new custody referrals on a daily basis and assigns to prosecuting attorney according to office policy.
Answers phones for the office. Provides information services to visitors, defendants, defense attorneys, probation agents and police agencies. Provides report information for Probation agents for Presentence Investigations.
Drafts and prepares letters, receipts fee payments, disperses interoffice mail and court documents, files open cases and records organization. Processes evidence release forms to law enforcement and maintains selected office equipment. Orders forms as necessary.
Closes out files and interprets and processes no issue letters and ordinance violations and determines if a letter needs to be generated and sent to the Clerk of Courts office to release bail money.
Essential Functions and Responsibilities
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully with or without reasonable accommodations to be qualified for the position. Other duties may be required and assigned.
45% Distributes Discovery & Receipt of Payments:
Provides reports and electronic media to appropriate parties according to office policy and Wisconsin Statues. Processes credit card, money order and cash payment for discovery materials, Deferred Prosecution Agreement, Diversion and Restitution payments.
30% New Referrals:
Accepts and processes requests for charges eReferred by law enforcement. Creates Box files for each accepted case.
10% Reception:
Engages with and professionally encounters all manner of contacts in an extremely high volume position. Provides information to general public, Attorney’s, Law enforcement agencies. Frequently encounters people displaying the very worst of human behaviors.
5% Close Case/Decline to Prosecute Letters:
Closes case. Interprets and processes a letter of no issue of criminal charges, sends letter to Clerk of Courts office for return of bail money.
5% Schedule Pretrial conferences:
Checks availability of District Attorney’s and schedules on appropriate date and time.
3% Dept. of Corrections/Probation
Provides records via email to Probation Dept.
2% Office Support:
Maintains copier, orders certain forms and requests office supplies, drafts letters/memos, maintains open files, processes evidence release forms by forwarding to appropriate parties.
Supervision Exercised
None.
Minimum Education Qualifications
Education and/or Experience Requirements:
- High school diploma or equivalent.
- Two years of experience preferred in a legal office setting or further education in the legal field.
Licenses, Certifications, and Other Requirements:
None.
Minimum Knowledge, Skills, and Abilities Qualifications
In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities are essential.
- Knowledge of court procedures, practices, and legal terminology.
- Practical computer experience.
- Experience working with databases and document processing will be weighted favorably, including any relevant work with file sharing systems.
- Knowledge of modern office equipment; knowledge of spelling, punctuation, and grammar; skill in word processing, data entry, and editing documents; oral and written communication skills.
- Ability to work independently.
- Ability to perform difficult and varied tasks.
- Be very detail oriented.
- Familiarity with the criminal justice system would be helpful.
In evaluating candidates for this position, ORGANIZATION NAME may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
Physical Requirements
- Prolonged periods of sitting and working on a computer.
- May experience frequent periods of standing, walking, pushing, and/or pulling.
- Ability to lift 25 pounds.
Work Environment
Work is performed in an office environment. May have to deal with irritated, agitated, hostile, or violent individuals.
Any clerical error could lead to a delay in case proceedings, a case being dismissed, or a violation of victim rights. We are responsible for multitasking and covering other support staff in their absence
EOE / ADA Statement
Ozaukee County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Ozaukee County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.
Ozaukee County offers a generous benefits package including: health, dental, life, & vision insurance; free employee health clinic & Teladoc; paid holidays, vacation, & sick time; state of Wisconsin WRS defined benefit pension program; bonus opportunities; employee fitness room; wellness program & wellness reimbursement; tuition reimbursement & continuing education opportunities; and more! Please note some that benefits offered are dependent on full-time/part-time status.
Ozaukee County prohibits discrimination and harassment of any type against applicants and employees on the basis of race, color, religion, sex, national origin, age, handicap, disability, genetics, veteran status or military service, marital status or sexual orientation, gender identity or expression, or any other characteristic or status protected by federal, state or local laws. Ozaukee County also provides reasonable accommodations to qualified individuals with disabilities in accordance with the requirements of the Americans With Disabilities Act and applicable state and local laws.
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